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Outline of Project Administration and Coordination Services
The professional project administration, coordination & owner’s representative services performed by Thayer & Associates in connection with major capital repair projects includes, but is not limited to the following:
Assist the Client with determining a preliminary proposed scope of work.
Assist the Board with arranging for funding.
Prepare and distribute a ‘request for proposal’ for distribution to qualified Engineers, Architects or Consultants.
Conduct pre-bid conferences and tours with Architects, Engineers, or Consultants who are invited to submit proposals for professional services.
Schedule and attend interviews with Architects, Engineers or Consultants.
Negotiate terms and conditions for the Agreement between the Association and the Engineer, Architect or Consultant.
Review the plans, specifications, and project manual/bid package prepared by the Engineer, Architect or Consultant.
Schedule and attend Special Meetings of the Board.
Schedule and attend Special Meetings of the Unit Owners as required.
Schedule and attend periodic project meetings.
Assist the Architect, Engineer or Consultant with identifying qualified contractors who are invited to submit written bids.
Attend pre-bid tour and conference at the property.
Assist the Board with selecting a qualified attorney to prepare contract documents.
Assist the Association’s attorney with preparing contract documents.
Review pre-construction check list.
Review ‘Proposed Change Orders’ and ‘Change Orders’.
Review ‘Requests for Information’ (RFIs).
Review ‘Submittals’ and ‘Mock-ups’ with the Architect, Engineer or Consultant.
Review waivers and partial release of lien forms and waivers and final release of lien forms.
Review ‘Applications and Certificates for Payment’ and process duly certified payments.
Review Punch Lists.
Obtain ‘Certificates of Substantial Completion’ from the Architect, Engineer or Consultant.
Assist with conducting a final inspection and certifying a final application for payment.
Prepare written communications to the Unit Owners.
Assist the on-site staff with coordinating access to and from the building and the units.
Review Project Close Out Check List.
Overall, our end goal is to manage your construction projects from top to bottom. We want to ensure a smooth process for managing your construction projects and proving administrative assistance. Contact us today for more info!